Before knowing how to apostille a document and in which situations we need to apostille it, let us explain what this requirement consists of.

What is the Hague Apostille?

To apostille a document consists of certifying that the document or extension thereof is valid in a country participating in the 12th Hague Convention. It certifies the authenticity of the document so that we can use it for different procedures in any country belonging to the Hague Convention of 5 October 1961 without the need for any other type of authentication.

An apostille is required if and when a document in one country is to have legal effect in a different state. The Hague Apostille recognises the legality of a public document that has been signed in any of the signatory states present at the agreement.

If you want to know which countries belong to this Convention, you can consult the following link.

In order to recognise a certified public document it is necessary for it to bear the Apostille stamp, presented by the country where it is issued, which takes effect in any authority of a Hague Signatory State.

The advantage of the Hague Convention is to streamline procedures where necessary public documents are required and demanded by other entities.

Documents that can be Apostilled

You have probably arrived here because a company or entity has asked you for a certified document. This is very common when you emigrate to another country and you need to get your papers in order.

Types of documents:

  1. Judicial documents: This section covers all documents issued by judges or magistrates in contentious or voluntary jurisdictions, judgments, orders and rulings.
  2. Administrative documents: All the certifications set out in private documents. This section includes documents such as official and notarial authentications.

There are also other documents that do not require an apostille, such as those issued by diplomatic or consular officials. If you need to know which documents do not require certification, you can consult them on the website of the Spanish government ministry.

Who can apply to apostille a document?

To apply for a Hague Apostille for an official document, you need to be the bearer of the document. If you have an official document and you need to translate it and certify its validity, you can do so if you own the original document.

To request/certify a document, it is only necessary to have the original document in physical format so that the apostille can be appended to it and to let us know the country where you need to use it.

How long does it take to apostille a document?

The process is fast, it only takes 24 to 48 hours in working days to formalise the certificate. Depending on whether or not the certificate needs to be certified, it will take more or less time.

Is it necessary to translate an apostille?

There are two cases in which we need to translate apostilles:

  • In the case when the document is in Spanish, it is necessary, first to apostille the document and after to translate it.
  • In the second case when the document is in another language. It must be apostilled beforehand and after the document and the apostille must be translated.

The main objective is to ensure that both the document and the apostille certificate reach the country of destination in the target language.

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